The right managed print services do far more than just help with repairs and monitor the amount of paper you’re using. They can help keep your data secure, improve your processes and help to manage technology change. Here’s what to look for in MPS:
Security Comes First
Raising productivity and lowering costs are important items but they cannot come at the cost of your data security. Technology with respect to print management must work with your current policies and help make your data as or more secure.
After the invention of the smartphone, it seems that all other forms of technology have been designed as better, smarter versions of themselves. This has recently extended to multifunction printers as well, in order to make workplace printing, scanning and copying simpler than ever before. The modern smart printer has a huge number of excellent features to offer the modern small business that sets it apart from other desktop printers, such as:
With the advent of cloud service providers, more businesses are turning toward cloud document management systems. There are several reasons for this shift, and they are all for the better.
When documents are uploaded to the cloud, they can be accessed from anywhere from any device. This makes it easy for employees who have to leave the office building to still be able to access documents and get work done, so productivity increases.
Many printer features seem like they might be superfluous. However, chances are good your business can benefit a great deal by implementing mobile printing features. Many companies are discovering the advantages of having mobile workers and letting employees into the field more often. Your office should still have devices that allow employees to carry out basic functions even when they are not at their desks.
If it seems like you are constantly heading to the supply closet to replenish you supply of paper or toner, then you may need to change a few things to get the most out of your supplies. Here are a few tips for making your laser printer supplies last longer:
Changing the font or size of your text can reduce the number of pages in each document AND can reduce the amount of ink on each page. Some fonts use more ink than others, so switching to a more minimal font can help you cut back on ink.
You might think your laser printer is optimal now. However, enhancing productivity should always be a priority, so you get the most out of your devices. Here are the ways to maximize efficiency.
Once a month, you should see how your printer has been used. This allows you to identify wasteful printing. Sometimes things get printed and never used. You can then inform employees of new practices you want to implement to cut back on printing.
The concept of printing and document management systems has shifted greatly in recent years due to the advent of numerous new technologies. Keep your business abreast with these advances by knowing how management systems are changing and the new dangers that are present.
How much do you spend on printing? Would you be surprised to learn that most businesses, including yours, spend up to 15 percent of their overall budget on printing? If you’re looking for ways to reduce expenses, take a closer look at this budget item and how managed print services can help.
It seems like more and more often we hear about data breaches and critical data being compromised. Here’s why you should be taking more notice and what you should do to protect yourself and your business’ information.
Data breaches can cost your organization a great deal of money, with the average cost of a data breach for health organizations being more than $1 million.
Choosing laser printers for your home office is very different than buying a printer for an office or large organization. The priorities differ in smaller offices and your office equipment should differ accordingly.
What considerations should you make? What type of printer should you look at? What is the best printer for home offices?
While the answers to these questions are not black and white, there are a few points we can make to help you narrow down your search.