Streamlining your business processes makes your work life easier. To simplify your business, digitize your office storage, mobility and equipment.
Your digitized document management system allows you to organize your files and protect them better behind encrypted passwords. You can rest easy knowing that only the people who should have access to the information can do so. Digital documents can be found in moments from any device with the search function.
Copiers, printers and other equipment are a significant part of the backbone of your company. In nearly every industry, documentation and information services form a vital foundation for the work of a business. Without routine service, that foundation will begin to crack. The result of a lack of regular cleaning and maintenance is at best a loss of productivity and at worst, some unexpected costs.
Printers, copiers, and other technology may not always be at the top of your priority list, but when they break down, run out of paper or toner, or have a paper jam it can have serious consequences. Here are 3 reasons to monitor your print fleet.
No matter what size company you have, it’s important to do what you can to ensure that your security measures are adequate for preventing data breaches. Just like large corporations, smaller businesses are also at risk and there are some things that need to be taken into consideration.
The right managed print services do far more than just help with repairs and monitor the amount of paper you’re using. They can help keep your data secure, improve your processes and help to manage technology change. Here’s what to look for in MPS:
Security Comes First
Raising productivity and lowering costs are important items but they cannot come at the cost of your data security. Technology with respect to print management must work with your current policies and help make your data as or more secure.
After the invention of the smartphone, it seems that all other forms of technology have been designed as better, smarter versions of themselves. This has recently extended to multifunction printers as well, in order to make workplace printing, scanning and copying simpler than ever before. The modern smart printer has a huge number of excellent features to offer the modern small business that sets it apart from other desktop printers, such as:
With the advent of cloud service providers, more businesses are turning toward cloud document management systems. There are several reasons for this shift, and they are all for the better.
When documents are uploaded to the cloud, they can be accessed from anywhere from any device. This makes it easy for employees who have to leave the office building to still be able to access documents and get work done, so productivity increases.
Many printer features seem like they might be superfluous. However, chances are good your business can benefit a great deal by implementing mobile printing features. Many companies are discovering the advantages of having mobile workers and letting employees into the field more often. Your office should still have devices that allow employees to carry out basic functions even when they are not at their desks.
If it seems like you are constantly heading to the supply closet to replenish you supply of paper or toner, then you may need to change a few things to get the most out of your supplies. Here are a few tips for making your laser printer supplies last longer:
Changing the font or size of your text can reduce the number of pages in each document AND can reduce the amount of ink on each page. Some fonts use more ink than others, so switching to a more minimal font can help you cut back on ink.
You might think your laser printer is optimal now. However, enhancing productivity should always be a priority, so you get the most out of your devices. Here are the ways to maximize efficiency.
Once a month, you should see how your printer has been used. This allows you to identify wasteful printing. Sometimes things get printed and never used. You can then inform employees of new practices you want to implement to cut back on printing.